Resources

These guidelines are designed with employers and students in mind to maximize recruiting success during campus recruitment for summer and new graduate opportunities. Please note that our co-op and internship programs will have unique recruitment guidelines.

Employers recruiting at DeGroote are expected to comply with all relevant federal and provincial legislation during the recruitment and hiring of DeGroote students.

If you have questions or concerns regarding these guidelines, please contact our team at recruit.degroote@mcmaster.ca

Information Sessions

We encourage employers to book their recruitment events early with the CPD team to avoid conflicts with other employers and/or to reserve event space on campus.
Employers should provide at least 30 days notice for any on-campus events to allow ample time for logistics and to advertise events to our students. If you are looking to host an information session, please connect with a member of the CPD team today.
All employer events held on campus are required to adhere to the policies, procedures, and guidelines as set forth in McMaster’s Equity and Inclusion Policies as well as the Policy on the Use of University Facilities for Non-Academic Purposes
Off campus recruitment events should also comply with all applicable employment, occupational health and safety, and human rights legislation.
The CPD team can coordinate registrations and promote for off-campus events.

Job Postings

All jobs posted to the DeGroote job board are reviewed to ensure they align to the career outcomes by programs.
Employers have the option of posting a job:
- online through our job board OSCARplus
- connecting directly with our team

All job postings must include information about the organization, the job opportunity (duties/qualifications), application process and deadline date.
For full time and summer opportunities we recommend job postings are live for a minimum of 14 days to ensure students have ample time to apply.
Employers that are recruiting from international and overseas locations are expected to disclose information about eligibility criteria and work permit requirements for students. 
Please note that any new employers to recruitment at DeGroote will need to be approved for an OSCARplus account prior to beginning any hiring process.
Positions with illegal or questionable compensation structures will not be posted. Examples of these structures include pyramid selling schemes and failure to meet minimum wage requirements.

Interviews

Employers may arrange interviews off-site or on-campus. There is no fee for on-campus interviews. (note – that employers are responsible for covering any parking costs they may incur)
The CPD team works with employers to support scheduling interviews and can provide guidance to ensure alignment with peak on-campus recruitment activity (typically 4 business days is required to support interview scheduling).
Employers will provide a minimum of 2 business days (preferably 4 business days) notice when scheduling interviews directly with students.
Employers will advise students of any compensation for site or interview visits for off campus locations.
We encourage employer to keep students updated on the status of their application during the interview process.

Offers

Employers will provide a reasonable amount of time (5-10 business days as per the CACEE Ethical Recruitment Guidelines) for students to respond to summer or full-time job offers.
All offers should be in writing and must include (but are not limited to) start and end dates, expected hours of work per week, rate of pay, benefits and vacation pay (as per the Employment Standards Act) and any other requirements.
Should you require salary information by program and/or industry, the CPD team can share current employment statistics with you. Simply reach out to recruit.degroote@mcmaster.ca.

Third-Party Recruiters

The following has been established to best meet the needs of students and employers:

Third-party recruiters are required to reveal the name of the organization they are recruiting.
No direct referrals will be made for job postings listed by third-party recruiters.
Candidates’ resumes must not be held in the files of the third-party recruiter for later referral to other positions unless authorized by the candidate.

The Career and Professional Development team reserves the right to refuse access to services and programs. Reasons an employer may be declined may include, but are not limited to, the following:

Apparent failure or unwillingness to comply with employment and other provincial legislation, and/or University policies.
The submission of inaccurate, misleading, unverifiable or incomplete information.
The University has received credible complaints from students or University personnel about the recruitment or employment practices of the employer.
The employer or its representatives have outstanding invoices or overdue accounts owing to the University.
Positions with illegal or questionable compensation structures will not be posted. Examples of these structures include pyramid selling schemes and failure to meet minimum wage requirements.
Please note we do not currently promote Franchise opportunities to our students.

Education Verification

McMaster University has partnered with AuraData, Canada’s online education verification system for the purposes of verifying Undergraduate and Graduate degree completion status of McMaster University graduates for employers and other external parties. For degree verification please visit the AuraData website. Please note: AuraData verifies Doctor of Medicine degrees but does not verify Internships, Residency, or Post Doctoral Fellowships in the field of Medicine. These must be verified through the Michael G. DeGroote School of Medicine. AuraData verification is not available for post graduate and undergraduate certificates.

If you require a student to provide a letter of enrolment, they may request/produce a letter through the Mosaic Student Centre. This is only available the week after a convocation ceremony.

Policies and Legal Text

Employment Standards Act of Ontario, including the Ontario Ministry of Labour guidance with respect to unpaid internships in Ontario
Government of Canada – Federal Labour Standards
Freedom of Information and Protection of Privacy Act (FIPPA)
Ontario Human Rights Commission
McMaster’s Diversity and Inclusion Policies

Work-integrated learning is a form of curricular experiential education that formally integrates a student’s academic studies with quality experiences within a workplace or practice setting. WIL experiences include an engaged partnership of at least: an academic institution, a host organization, and a student.

As part of our curriculum, co-op and internship opportunities must meet the curricular requirements set forward by each academic program. These requirements will vary by program. Each co-op and internship opportunity will be reviewed to determine whether it meets the programs requirements.

Co-op and Internship Postings

Simply email your job posting to recruit.degroote@mcmaster.ca and the team will review to determine program alignment. We will follow up with you as necessary should additional information be required. All co-op and internship opportunities must be paid at a rate comparable to industry standards or in accordance with provincial/territorial minimums.

Special note for new employer partners – A discovery call with all employers posting with us for the first time will be scheduled. In these calls, we will gather additional information about your organization, your recruitment needs, as well as share information on our programs, our process, candidate pool and funding options.

Once approved, the CPD Team will take care of all the posting details. We will post the role and advise when live in our system for students to submit applications.

Applications

You may request for an applicant bundle to be sent directly to you from our OSCARplus system, or have our students apply through your organization’s portal.

Interviewing

Send your candidate shortlist to recruit.degroote@mcmaster.ca – we can take care of scheduling interviews. To conduct the interviews, you are welcome to join us on campus or conduct these at your offices, or virtually. There is no fee for on-campus interviews. (note – that employers are responsible for covering any parking costs they may incur) We recommend a minimum of 2 business days notice (preferably 4 business days) when scheduling interviews.

Hiring A Co-op or Internship Student

Offers must be extended through our office by sending an email to recruit.degroote@mcmaster.ca.

The following information is required to extend an offer to the student:

Start date
End date
Salary
Location of work

Sign back deadline for our continuous offer rounds is a minimum of 3-business days.

Once a student is hired, employers will be assigned a dedicated Relationship Manager that will be your main point of contact throughout the co-op work term or internship.

Academic Requirements During the Co-op Work Term or Internship

The organization will identify a Reporting Manager who will be responsible for supervising the work performed by the student.
Contact information for the Reporting Manager will be provided to the school.
Reporting Manager agree to participate in a mid-term site visit which will include a representative from the school and the student.
At the completion of the co-op work term or internship, the Reporting Manager will complete a work term evaluation form for the student.
Paid at a rate comparable to industry standards or at a minimum in accordance with provincial/territorial minimums.
Must meet the duration requirements for the program and as outlined in the offer.

Note: Our co-op and internship programs meet the requirements for the Ontario Co-op Tax Credit. These letters are issued by our office following the start of each co-op work term and annually (December) for our internship program.

The Career and Professional Development team reserves the right to refuse access to our co-op or internship programs. Reasons an employer may be declined may include, but are not limited to, the following:

Apparent failure or unwillingness to comply with employment and other provincial legislation, and/or University policies.
The submission of inaccurate, misleading, unverifiable or incomplete information.
The University has received credible complaints from students or University personnel about the recruitment or employment practices of the employer.
The employer or its representatives have outstanding invoices or overdue accounts owing to the University.
Positions with illegal or questionable compensation structures will not be posted. Examples of these structures include pyramid selling schemes and failure to meet minimum wage requirements.
Note: Third party recruiters are not permitted to participate in our co-op or internship program.